When creating a project, it is extremely easy to ruin it. According to statistics companies lose up to 12% of their valuable resources as a result of poor project management. All it takes is losing sight of one task, distributing the load incorrectly, not taking into account the cost of the resource — and you get a project that needs a lifeline.
Fortunately, sinking plans, schedules, and campaigns can not only be saved in time but an undesirable course of events can be prevented in advance. The software market offers you project management tools.
Project management software is a digital platform that teams use to plan, execute, and monitor projects. When used correctly, a team can use it to deliver projects ahead of schedule and within budget in the most appropriate and efficient way. This kind of tool allows teams to collaborate, manage tasks, and write reports.
In this article, we will make a detailed comparison of Todo.Space vs Trello, two well-known project management tools, and find out which one has more pros.
Todo.Space was launched in 2018 as a simple project management solution where users wouldn’t have to learn the complicated interface of the software. The main concept is to keep management simple for as long as possible. The tool is focused on project management, limiting overload and overplanning, and providing history and clear project status. In addition, Todo.Space allows you to recognize errors in planning and suggest options for correcting them.
Features of Todo.Space
Here are the main features of Todo.Space:
- Project organization without overwhelm.
- Project status in zero clicks.
- Clarity and tracking progress.
- Prevents management mistakes.
- Doesn’t let you get confused.
- Includes even more cool features.
Todo.Space is presented with a minimalistic interface where a list of functions is located on the left side of the screen and the rest of the space is occupied by the area used to manage your project. Every project starts with a specific template (lean startup, innovation project, empty to-do list, and more templates will be added soon) where you have six main boards that you can expand or add new ones as needed. You can see the status of each board by hovering over it. Note that you also use an existing project as a template, by cloning it.
Some functions are also available to you such as a to-do list where all current tasks are listed, a planning board where you can add tasks (you can do it from kanban and project structure view as well), and the status board where all users involved in your project are displayed. In addition, you can use kanban boards where new tasks, tasks in progress, and completed tasks are conveniently distributed.
There are three pricing plans for Todo.Space.
- Individual ($15 per month billed monthly, or $10 per month billed annually).
- Organizations ($149 per month billed monthly, or $100 per month billed annually).
Trello is a project management tool created in 2011. It allows you to work on projects both individually and in a team. Also, the tool makes it possible to connect third-party performers to work on tasks. It is available on computers as a desktop version, as a browser version, and as a mobile version. The main goal of the author was to create a universal version of kanban boards to facilitate software development.
Key Features of Trello
With Trello, teams can streamline their workflows, track progress, and achieve their goals efficiently. Here are its key features:
- Board branding.
- Access control.
- Task automation.
- Calendars and tables.
- Notification system.
- Setting deadlines.
The structure of Trello is made up of boards that are divided into lists with cards. Each of the boards can be allocated to specific workflows or departments. Three elements support the structure of the organization:
The board is one working screen, which is logically divided into lists. Lists, in turn, are vertical rows for storing cards. Cards are special forms for describing tasks. They can be moved both within the same list and freely moved between lists or boards. Lists can also be moved. For any task, you can assign people responsible for its implementation. Trello offers many useful options for styling, customizing, and managing your functional items.
Here are four pricing plans:
- Free (free for the whole team).
- Standard ($5 per user per month billed annually/$6 monthly).
- Premium ($10 per user per month billed annually/$12.50 monthly).
- Enterprise ($17.50 per user per month billed annually/$210.00 per user annually).
Todo.Space vs Trello: A Comparison
Let’s talk about the similarities between these two task management tools. Todo.Space, like Trello, uses list boards and kanban boards to branch out main tasks and subtasks between the people responsible for their implementation.
As for the differences between them, it can be noted that Todo.Space provides users with an intuitive WBS in the form of a mind map. You will not find such a function in Trello. Also, when you have a complex project, Todo.Space doesn’t get overwhelming, unlike Trello that is more suited for to-do list format and task management.
Pros and cons of Todo.Space and Trello
Let’s look at the advantages and disadvantages of Trello and Todo.Space.
Pros of Todo.Space
- Intuitive interface.
- Mind map structure.
- COGS calculator.
- Single to-do list for all projects in your organization.
- An error detection system in planning.
- Simple progress tracking.
- Access to the project or sub-project status in zero clicks.
Cons of Todo.Space
- No integration with third-party services.
Pros of Trello
- Simple and user-friendly interface.
- Easy task management and scheduling.
- Useful bonuses for additional functionality.
Cons of Trello
- No other views than Kanban.
- Lack of reporting features.
- Cannot manage complex projects.
- Relies on external integrations to provide functionality.
- No advanced features like built-in Mind maps.
Use cases for Todo.Space and Trello
Given that both of them are management tools, their use cases can be similar. You can use these utilities to:
- software development and design;
- event planning;
- creation of editorial calendars;
- planning the educational process;
- personal goal management;
- creating a household schedule.
Which Project Management Tool is Right for You?
When choosing a management tool, the main thing to look for is how your team’s productivity can rise and how easy it will be for you to work with this software. After all, when you have a big startup that is divided into many streams of work, it is not so easy to deal with this.
Trello allows you to create workflows for tasks, where a task gets transitioned from one column to another, etc, so a task doesn’t have an explicit status like “Completed” or “In progress” like in Todo.Space, but rather an implicit status where “Completed” is just another column. But in Trello there can be lots of other columns in between that don’t necessarily make sense like “In verification”.
Todo.Space, in turn, offers a very handy task separation through mind mapping. It allows to group the tasks in different deliverables/streams of work such as “marketing” and “engineering” within the same project, thus, avoiding the creation of silos. This way you will see each deliverable and its branches as if you were viewing a family tree. Thus, no matter how big or small your startup is, you will be able to manage it equally conveniently.
Based on all of the above, we can conclude that if your project is very small and does not require many subtasks and users, then Trello will suit you (but the more users you will connect, the more expensive it will be). But if your idea requires detailed elaboration or you have ambitious plans for its implementation, then Todo.Space will be a great helper for you, whether you have a small or enterprise-level company.
If you want to successfully manage your organization then you need to choose the right software for it. The main distinguishing feature of a digital solution should be ease of use. If your project is large and needs to be divided into dozens of subtasks, then it is important that you do not get confused in it.
Todo.Space is a suitable solution for SMBs and start-ups that would like to avoid dealing with more complex products and overwhelmingly complex projects. This program will allow you to paint your idea to the smallest detail and at the same time makes sure that you keep every process under control, focusing on getting things done.
If your project is supposed to be small, then Trello will suit you. This solution will allow you to quickly assign tasks to users and track their progress using the kanban method.
We hope that after reading this material you will be able to choose a project management software that is ideal for bringing your idea to life.